All undergraduate students are eligible to register for CASC 394i, which is available in all academic terms with no associated tuition fees. It can be utilized for both paid and unpaid internship opportunities. Students may elect to register for CASC 394i for one or more of the following reasons:
- Curricular Practical Training (CPT) allowance needed for a student on an F-1 or J-1 visa
- Internship employer requiring registration for academic credit
- Transcript notation
- Maximize learning
How do I receive credit for my internship?
Step 1: Receive your offer letter
Here is a sample letter you can use as a template to send to your employer.
Required information includes:
- Offer letter must be on official company letterhead
- Official Employer Name (to be listed in SEVIS for international students applying for CPT)
- Employer’s Address (street address, including US zip code)
- Address of employment, if different from Employer’s Address
- Start Date/End Date, and the expected number of hours per week
- Job title and description of duties
If your employer has already sent you an offer letter, you can compare the sample to your letter to ensure you have everything needed. Otherwise, please feel free to send them the sample to fill in.
Step 2: Complete the Pre-Registration Form
- Complete the Pre-Registration Form. This form, which also serves as a pre-internship reflection, is required before you can register for CASC 394i or apply for CPT.
- You will upload your offer letter within this form.
Step 3: Register for CASC 394i
Students requiring Curricular Practical Training (CPT):
- Students on a F1 and J1 visa needing CPT are required to take CASC 394i (offered all semesters) or 394 (offered during fall or spring semesters only). The process of registering for CASC 394/i and applying for CPT occurs during your appointment with Lynn Donahue.
- Schedule an appointment with Lynn Donahue through Handshake. If you can’t find a time that fits your schedule, please email her at: lynn.donahue@rochester.edu.
- Your appointment must be 5 days before your internship start date to leave ISO time to process and approve. Do not begin your internship without final CPT approval.
- Have a copy of your I-94 ready to upload to the CPT application. For more information on the CPT process and I-94 inclusion, please go to the ISO website.
- Have your offer letter ready to upload to the CPT application. Incomplete offer letters may result in a rescheduling of the CPT appointment with Lynn.
- Make sure your Pre-Registration form is completed and thoroughly answered before meeting with Lynn.
All other students:
- All other students not applying for CPT can register for CASC 394i without meeting with Lynn. The steps include:
- Go to Workday/UR Student and find Academics
- Under Planning and Registration, click on Request Course Prerequisite Override
- Enter in Summer 2026 AS&E, CASC 394i, section 1
- In Comment Box, type “Term and Year of internships; Name of the Company
- Enter Submit and then Done
- Lynn will receive an email and approve your override request if your Pre-Registration form is complete and you are not applying for CPT. You will then receive an email that it’s been approved.
- Go back into Academics, go to Find Course Section, enter in CASC 394i and term, and Register!
Step 4: At the end of the internship, complete the course assignments
- Post-Internship Student Survey – Take this survey by the deadline; Link and more information is on your CASC 394i Blackboard site
- Post-Internship Employer Evaluation Survey – Send this survey to your supervisor if you are NOT participating in a URochester Internship program funded by the Greene Center (Bond, Hire Rochester, Schwartz, Ostrow). The link and more information can be found on your CASC 394i Blackboard site.
